THE RULES OF THE BRIGHTON AND HOVE ARCHAEOLOGICAL SOCIETY
(Adopted 6 December 1996 and amended 12 December 2003)
The Society shall be called "Brighton and Hove
The object shall be to promote the study of
archaeology and local history and to ensure the proper recording and
preservation of local antiquities and relics.
The Officers of the Society shall be a President, the
Immediate Past President, Honorary Treasurer, Honorary Secretary and
the Honorary Assistant Secretaries as may be required, and the Editor
of the Society's Newsletter, all of whom shall be members of the
Society. All Officers except the Immediate Past President shall be
elected annually at the Annual General Meeting and shall be eligible
for re-election except that the President shall not hold office for
more than two consecutive years.
The affairs of the Society shall be managed by a
Committee (with powers to delegate) consisting of the Officers named
in Rule 3 and not more than three other elected Members. Elected
Members may not remain on the Committee more than three years without
standing for re-election at the Annual. General Meeting. The
Committee may fill casual vacancies amongst the Officers or Committee
from members of the Society; persons so appointed shall hold office
until the following Annual General Meeting. The Committee shall elect
a Chairman who shall preside at its meetings. The Committee may set
up such sub-committees as may be deemed desirable. Seven shall form a
Quorum at Committee meetings. Meetings shall be held as required by
agreement of the Chairman and Hon. Secretary and not less frequently
than four times a year.
The Committee shall have the power to co-opt up to
three members of the Society for specific duties until the following
Annual General Meeting, to which such duties shall be reported.
In furtherance of the objects but not otherwise the
Executive Committee may exercise the following powers:
(1) Power to raise funds and to invite and receive
contributions provided that in raising funds the Executive Committee
shall not undertake any substantial permanent trading activities and
shall conform to any relevant requirements of the law;
(2) Power to co-operate with other charities,
voluntary bodies and statutory authorities operating in furtherance
of the objects or of similar charitable purposes and to exchange
information and advice with them;
(3) Power to establish or support any charitable
trusts, associations or institutions formed for all or any of the objects;
(4) Power to appoint and constitute such advisory
committees as the Executive Committee may think fit;
(5) Power to do all such other lawful things as are
necessary for the achievement of the objects.
6. ANNUAL REPORT
The Committee shall publish an Annual. Report which
shall include a statement of accounts and other information on the
Society consistent with the recommendations of the Charity
Commissioners. The Report shall be sent to all members of the Society
at least 14 days before the Annual General Meeting.
Applications for membership shall be made to the Hon.
Assistant Secretary (Membership) and shall be reported to the
Committee at its next meeting for approval.
The Committee may, at its absolute discretion, accept
or reject any application for membership (or renewal of membership)
without assigning any reason.
8. CLASSES OF MEMBERSHIP AND SUBSCRIPTIONS
There shall be the following classes of membership:
Associate Members - full time students at school,
college or university.
Honorary Members - persons who have rendered
significant service to the Society and who shall be elected at an
Annual General Meeting.
The Committee shall set the rates of annual
subscriptions for the Ordinary and Associate members.
Subscriptions shall be payable on application and
thereafter on 1 October in each year. New members whose applications
are received after 1 May shall be admitted on payment of half the
annual subscription for that year.
Renewal subscriptions shall be paid direct to the Hon.
Assistant Secretary (Membership) or by banker's order to the
Society's bank. A membership card shall be issued as a receipt.
The membership of a member whose subscription is
twelve months in arrear shall be deemed to have lapsed.
The money and other assets of the Society shall be
applied in furthering the objects of the Society and not for any
other purpose but this shall not prevent the repayment to members of
the Committee or any sub-committee of reasonable out-of-pocket expenses.
The Treasurer shall keep proper records of the
Society's financial affairs and shall report regularly to the Committee.
Annual accounts shall be prepared to each September
30. The accounts shall be scrutinised by one or more members
appointed at the Annual General Meeting.
The Society shall open and maintain a bank account or
accounts in the name of the Society with such bank or banks as the
Committee shall from time to time select. Every account shall be
under the control of the Committee. Cheques must be signed by the
Hon.Treasurer and by one other member of the Committee.
The Committee shall have power to invest the funds of
the Society in any interest hearing deposit account available to
Trustees under Parts 1 or II of the First Schedule of the Trustee
Investments Act 1961.
If upon dissolution of the Society there remains after
satisfaction of all debts and liabilities any property whatsoever the
same shall not be paid or distributed amongst members of the Society
but shall be given or transferred to some other charitable
institution having objects similar to those of the Society.
11. MEETINGS AND EXCURSIONS
The Committee may arrange and approve programmes of
ordinary meetings and excursions. Programmes shall be issued to
members at convenient intervals and members may be requested to
produce them at meetings as proof of current membership. Members may
bring guests to such events subject to any rules which the Committee
may make. Members of the public may attend lectures and such other
functions as the Committee may determine. The Committee shall approve
charges which may be at differential rates for admission to meetings
or other events; and such charges shall be suitably advertised.
12. ANNUAL GENERAL MEETING
The Annual General Meeting shall be held in December
for the purpose of receiving the Annual Report, electing Officers and
Committee Members, approving the statement of accounts and
transacting any other business of which at least 14 days notice shall
have been given.
13. SPECIAL GENERAL MEETING
A Special. General Meeting, of which at least 14 days
notice shall be given, specifying the reason for the meeting, shall
be called by the Hon.Secretary on the instructions of the Committee
or at the written request of any 25 members.
14. MEETINGS CHAIRMAN
The Chair at the Annual General Meeting or Special or
ordinary meetings shall be taken by the President, or in his absence
by the Immediate Past President, or the Chairman of the Committee,
the Hon.Treasurer or the Hon.Secretary in that order.
15. CHANGES TO RULES AND PUBLICITY
(1) Subject to the following provisions the rules may
be altered by a resolution passed by not less than two thirds of
members present and voting at a general meeting. The notice of
general meeting must include notice of resolution, setting out terms
of the alteration proposed;
(2) No amendment may be made to Clause 1. ( the name
of the charity ), Clause 2 ( the objects clause ), Clause 9 (the
dissolution clause ) or this clause without the prior consent in
writing of the Commissioners;
(3) No amendment may be made which would have the
effect of making the charity cease to be a charity at law;
(4) The committee should promptly send to the
Commissioners a copy of any amendment made under this clause;
(5) Following any major revision the rules shall be
reprinted and copies shall be made available, on request, to members
and to members of the public.
16. OTHER MATTERS
All matters not specifically dealt with in these Rules
shall be decided by the Committee; and, if material, shall be
reported to the next ensuing General Meeting.